Many contractors struggle with scheduling, forecasting, dispatching and logistical inefficiencies, but they don’t have to. With automated resource management and scheduling, they will improve visibility and communication and save time, which equals money.

Mobilizing and dispatching equipment is part of every contractor’s daily routine. While current construction technology has made the process of managing equipment and other asset resources more efficient, a complete and thorough solution for construction resource management and scheduling – requesting, approving, dispatching, forecasting, etc. – has yet to avail itself to contractors. Until now. 

Inefficiencies with Traditional Construction Resource Management

People in the field, shop and office are all part of the logistics process including the movement and use of equipment across operations and business locations.

Equipment and logistics managers constantly juggle and manage multiple moving parts. Equipment managers have lacked an automated process for telling people what they need to do and where they (and their assets) need to be. Without an automated system to help facilitate the process of assigning a dispatcher or laborer and asset to an appropriate site, they are at a disadvantage.

Field personnel – operators, drivers, laborers, foremen, crew leaders, etc. – have similar problems: they get a piece of paper, text, call, or email about know where to go next, usually lacking details or notification when things change. Without clear direction and regular updates, their days become chaotic and frustrating. The industry faces a chronic issue of unclosed loops with the field, which leads to very expensive (or even unsafe) mistakes, oversights, and/or schedule slips.

For project teams, equipment request forms or site mobilization and equipment lists typically exist on paper or as informal emails or templates. Once filled and submitted to the shop/yard manager, they often won’t get confirmation about their requests. This leaves them in the dark about when resources will arrive onsite, or if there was a delay, which has a huge impact on executing key operations and critical path scopes. 

It’s also key for operations and project finance personnel to see existing equipment schedules and upcoming project needs to help determine their twoand four-week lookaheads and forecasting for other projects. Without visibility, they face curveballs around available resources to outfit their projects and risk operational delays due to inefficient scheduling and resource allocation as well as supply chain challenges when external resources aren’t acquired early enough. 

From a risk management standpoint, executives and owners want accurate documentation and a “paper trail” of events to help minimize losses and avoid missed opportunities. Documented details are helpful for future reference and records.